Rules & Regulations

RESTRICTIONS
Festival Management reserves the right to remove items that have been falsely entered or are found to be manufactured, imported, not made by the artist, or any that are unsuitable or objectionable for a family-oriented Festival.

Music booths must provide headphones for customers to listen to the music. Live musical demonstrations must be limited to a total of 15 minutes per hour.

Buy-sell will not be tolerated. No imports, manufactured items, or work that has been produced from kits, patterns, plans, prefabricated forms or other commercial means can be sold by exhibiting artists and craftsmen in this show. Works may incorporate some commercially produced parts, but the design and execution must be primarily the product of the exhibiting artist’s skill. Any commercially produced parts must play a subordinate role and be incorporated into the work. They may not be sold separately.

Do not display jewelry in your booth if it was not submitted for jurying and accepted – that goes for all categories.  Please only display artwork that is relevant to jury submissions, under the umbrella of the medium category for which you were accepted.

CHILDREN AND PETS
Pets are not permitted at the Festival, unless they are for handicap assistance. Children must stay with you in your booth and may not roam around the show. They are welcome to visit the Kids Creation Station™, but please limit this to one hour per day.

CANCELLATION POLICY
Full payment must be made by JANUARY 16, 2017; this is also the last date to cancel and receive all money back but a non-refundable $100. From January 16th to February 15th, artists who cancel will receive a refund of 50% of the total booth fees. After February 15th, a maximum refund of 20% can be offered. If booth fees are not paid in full by the designated deadline, and a payment plan has not been previously arranged, booth may be cancelled and resold without a refund. Refunds will not be given to anyone who is asked to leave the show for not following festival rules. LATE PAYMENTS WARRANT LOSS OF CORNER PRIVILEGE.

MEDIA RELEASE
One image for each exhibitor will be chosen for the website gallery (proper lighting, strong colors, and plain background work best). If no such image is available, exhibitor will not be represented on the website.  The images provided on Zapplication may be used for publicity purposes – in which case the artist will be properly recognized and credited.  If this is not acceptable, notify the office.

REPRODUCED ITEMS
Functional items with reproductions of the artist’ work on them (art tiles, mugs, etc.) must be submitted for jurying under the separate category of ‘reproductions of the artists work’.  (Prints or giclees are allowed and do not need to be entered under the reproduction category).  These reproduced functional items may not make up more than 20% of the display space in the booth and cannot include totes, T-shirts, caps, or other clothing items.

SPECIALTY FOODS – ‘CULINARY ROW’
A limited number of spaces are reserved for sales and sampling of specialty food – balsamic vinegars, jams and jellies, salsas, chocolates, dips, soup mixes, etc. Specialty body products are also grouped with the specialty food section – this includes lotions and soaps. Specialty food vendors do not undergo the same jury process as artists and craftsmen, but are evaluated based on product quality, variety and availability. These specialty booths will be grouped together in one row of the show.

RISK AND LIABILITY – (as stated on application through Zapp)
The exhibitor agrees to hold harmless Rio Grande Festivals Inc. dba Rio Grande Arts and Crafts Festival, and any of its employees, directors, subcontractors, or volunteers from any damage, loss or disappearance of exhibitor’s property or any personal |injury he/she or helpers may sustain during the show. Exhibitors are responsible for purchasing their own insurance to cover their personal property, personal liability and artwork. The producer reserves the right to cancel the Festival due to acts of God, weather, terrorism or unforeseen events out of the producer’s control, in which case, the producer and Rio Grande Festivals Inc. will not be liable for refunds or other liabilities. The Festival may use exhibitors images for publicity purposes only. The exhibitor hereby agrees that he/she has read this agreement as well as all information in the application, and agrees to abide by the policies, regulations and guidelines contained therein.